Executive Legal Secretary

Are you looking for a role that combines high-level executive support with substantial involvement in the legal sector? 

As an Executive Legal Secretary, you will have the opportunity to work directly with the Managing Partners of a leading legal services firm, supporting all aspects of their daily activities. 

In the role of Executive Legal Secretary, your primary responsibilities include ensuring the smooth operation of the office and providing administrative support to the leadership:

• Executive Support: The Executive Legal Secretary is responsible for keeping the personal calendars and schedules of Managing Partners, including scheduling meetings, appointments, speaking engagements, and travel arrangements
• Office Management: The Executive Legal Secretary operates as an office manager, responsible for building maintenance, renovations, and necessary repairs
• Legal Support: The Executive Legal Secretary is responsible for keeping the Court Cases & Deadlines Calendars updated in electronic and hard copy formats
• Document Management: The Executive Legal Secretary produces, formats, and edits requested documents, and prepares PowerPoint presentations and Excel spreadsheets for the Managing Partners
• Communication: The Executive Legal Secretary serves as a liaison internally and externally, screening phone calls and visitors, and communicating on behalf of the Managing Partners
• Financial Administration: The Executive Legal Secretary issues monthly financial statements to clients and manages Athens Bar Association minimum fees receipts (γραμμάτια ΔΣΑ)
• Archiving: The Executive Legal Secretary organizes and oversees case file archives and implements the digitization of file archives projects
• Event Planning: The Executive Legal Secretary is responsible for planning internal and client events, as well as marketing and development activities

The ideal Executive Legal Secretary, will demonstrate the following proven skills and attributes:

• University Degree in any academic discipline (or equivalent relevant qualifications)
• Fluency in English (writing, reading, and speaking) – Essential for international communication
• Digital Proficiency: Excellent knowledge of the MS Office Suite (Word, Excel, PowerPoint, Outlook)
• 2 – 3 years of experience in an administrative or office support role

We value our Executive Legal Secretary as essential members of our community and offer:

• A competitive compensation package commensurate with qualifications and experience
• The opportunity to work within a high-level professional and international environment
• Continuous support and opportunities for professional development
• A modern, stable, and pleasant working atmosphere

If you believe your profile could be a good match to this Legal Secretary role, apply online now! 

For any information, do not hesitate to contact Fenia Striglou directly at +30 694 4030941.

Please note that for transparency and equity reasons, only those applications made online via our site will be assessed. After the screening of all the CVs received, we will only contact the candidates who meet the requirements of the job to arrange an interview. All applications are considered strictly confidential.