Executive Assistant to the CEO

The Executive Assistant to the CEO provides high-level administrative, organizational, and coordination support to the Chief Executive Officer and the wider executive office team. The role ensures the efficient management of the CEO’s daily activities, calendar, correspondence, meetings, and travel arrangements, while supporting the timely execution of key administrative tasks and management priorities.

The successful candidate will demonstrate exceptional organizational skills, discretion, attention to detail, and the ability to manage competing priorities in a demanding, fast-paced professional environment.

Key Responsibilities:

• Provide comprehensive administrative support to the CEO and the executive office team.
• Manage the CEO’s calendar, schedule appointments, coordinate meetings, and prioritize daily commitments.
• Arrange business travel, including transportation, accommodation, and travel itineraries.
• Manage incoming and outgoing correspondence, ensuring timely and professional communication.
• Handle requests, feedback, and queries efficiently and professionally.
• Prepare and process expense reports, spreadsheets, presentations, and other administrative documents.
• Organize meetings, prepare agendas and briefing materials, record meeting minutes when required, and follow up on agreed actions.
• Organize and maintain electronic and physical filing systems, ensuring accurate record-keeping and efficient information management.
• Coordinate communication between the CEO, internal departments, external partners, and other stakeholders.
• Manage competing priorities, coordinate administrative activities, and ensure critical deadlines are met.
• Provide administrative support for special projects and other ad hoc assignments.
• Monitor office supplies and coordinate replenishment when necessary.
• Handle confidential information with discretion and maintain the highest standards of professionalism.

• Minimum of 3 years of experience in a similar administrative role, preferably as an Executive Assistant, Executive Secretary, or Personal Assistant.
• Bachelor’s degree in Business Administration, Management, or a related field.Excellent organizational, planning, and time-management skills.
• Excellent written and verbal communication skills in both Greek and English, with fluency in both languages.
• Proficiency in Microsoft Office applications, particularly Outlook, Word, Excel, and PowerPoint.
• Strong note-taking and meeting documentation skills.
• Ability to manage multiple priorities, conflicting demands, and tight deadlines effectively.
• Ability to work efficiently in a high-intensity, fast-paced environment.
• Strong attention to detail, accuracy, and problem-solving skills.
• Ability to handle confidential information with discretion and sound judgment.
• Excellent interpersonal and communication skills.
• Proactive, reliable, flexible, and highly organized approach to work.

Personal Attributes

• High level of professionalism, integrity, and discretion.
• Strong sense of responsibility and initiative.
• Ability to anticipate needs and work independently.
• Collaborative mindset and ability to build effective relationships with stakeholders at all levels.

• Full-time employment.
• Private health insurance coverage.
• The opportunity to work in a well-organized and professional maritime company environment.