Administration Support Officer

INGROUP is seeking, on behalf of a leading multinational company operating in the FMCG and consumer healthcare sector, an Administration Support Officer to join its team.

Key Responsibilities

• Create and process purchase orders for office supplies, equipment, and services, ensuring accuracy and compliance with company purchasing policies
• Maintain and update the company’s digital platform with all signed contracts, ensuring records are accurate and up to date
• Liaise with suppliers to resolve issues such as invoice discrepancies, delivery delays, and product defects in a timely and professional manner
• Collaborate with the Finance and Accounting departments to reconcile invoices, verify the receipt of goods and services, and ensure timely vendor payments
• Provide administrative support to management and employees, including coordinating and organizing business meetings and related logistics
• Maintain well-organized electronic and physical filing systems and databases, ensuring easy access to relevant documentation and information

• A Bachelor’s degree in Business Administration, Management, or a related field will be considered an asset
• 1–2 years of experience in an administrative support role, preferably within a corporate environment or an Accounting department
• Good command of English, both written and spoken
• Proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint, and Outlook
• Familiarity with database management systems and digital document management platforms
• Excellent organizational skills, with the ability to prioritize tasks and manage multiple responsibilities effectively
• Strong communication and interpersonal skills, with the ability to interact professionally with colleagues, management, and external partners
• Attention to detail, a proactive approach, and a strong sense of responsibility

• Competitive gross monthly salary: €1,300–€1,500, depending on experience
• Free meals at the company restaurant
• Free company products
• Christmas and Easter vouchers through the Ticket Restaurant scheme
• Private medical and pharmaceutical coverage
• Hybrid working model: Two days of remote work per week