Executive Assistant to Senior Management

Athens Riviera Forum is an independent, non-profit organization committed to advancing multistakeholder dialogue and engagement at the intersections of investment, business, and diplomacy. With a focus on international economic cooperation, sustainable growth, and investment, the Forum convenes leaders across the spheres of investment, government, business, and institutions to foster structured dialogue and high-impact partnerships. Its flagship initiative, the Annual Athens Riviera Summit, is a three-day international economic forum, uniting ministers, CEOs, investors, and decision-makers across the globe.

We are seeking an Executive Assistant to Senior Management to support the leadership team in the day-to-day coordination and execution of the Forum’s activities. The role requires strong organizational discipline, discretion, and the ability to operate effectively in a fast-paced, international environment with multiple stakeholders.

Key Responsibilities

• Provide direct administrative and operational support to Senior Management, including calendar management, scheduling, and prioritization
• Coordinate meetings, calls, and engagements with institutional partners, international stakeholders, and private sector representatives
• Prepare agendas, briefing notes, background materials, and follow-up communications
• Ensure effective internal coordination across teams, including communications, partnerships, and summit operations
• Support the preparation and execution of the Athens Riviera Summit, including stakeholder coordination and timeline management
• Prepare and monitor key action points and ensure timely follow-through across projects
• Prepare reports and presentations
• Handle sensitive information with a high degree of professionalism and confidentiality

Profile

• Strong organizational and time-management skills, with attention to detail
• Excellent written and verbal communication skills in Greek and English
• Ability to manage multiple priorities and deadlines under pressure
• High level of professionalism, discretion, and reliability
•  Proactive mindset with the ability to anticipate needs and solve problems efficiently
• Previous experience in a similar role or in a fast-paced professional environment is considered an asset

What We Offer

• A competitive and fair compensation package, aligned with the scope of the role and the candidate’s experience
• A key support role within a high-level, internationally oriented organization
• Direct exposure to senior stakeholders across business, government, and international institutions
• Involvement in the preparation and delivery of a leading international summit