Are you a highly organized, discreet, and proactive professional who thrives at the intersection of executive support and operational excellence?
We are seeking a talented Administrative Assistant to join a premier international investment group. In this pivotal role, you will deliver high-level administrative and personal support, managing sensitive information with utmost confidentiality and ensuring daily operations run seamlessly. If you possess exceptional interpersonal skills, sound judgment, and the adaptability to interface smoothly with family members, internal teams, and global partners across jurisdictions, this is a unique opportunity to elevate your career in an elite corporate environment.
As an Administrative Assistant, your key duties and responsibilities will include:
Administrative Support & Continuity:
- Supporting the Family Office Coordinator with general administrative and coordination tasks as required
- Deputizing for the Family Office Coordinator during absences (e.g., annual leave, business travel, sick leave) to ensure uninterrupted workflow continuity
Travel & Event Coordination:
- Assisting with travel arrangements, accommodation, transportation, and detailed itineraries as needed
- Assisting the Family Office Coordinator in organizing board meetings and both family and business events, primarily in Athens
- Coordinating logistics and arrangements for family visits, meetings, and gatherings in Athens
Archiving & System Maintenance:
- Managing physical and electronic filing, storage, and archiving to maintain and uphold the Family Office’s filing systems