Tenders Coordinator

SALFO & Associates SA is an international Engineering & Management Consulting firm with over 30 years of experience in delivering large-scale infrastructure and development projects. Our services span project and construction management, infrastructure planning and design, technical consultancy and digital solutions, working with public authorities, international institutions and private clients across all phases of project delivery.

We are seeking a highly motivated and detail-oriented Tenders Coordinator to join our team and support the preparation, coordination, and submission of competitive proposals for public and private sector projects.The successful candidate will have relevant experience within an engineering or consulting environment, a strong understanding of Greek public procurement procedures, and the ability to manage multiple tender submissions in a fast-paced, deadline-driven setting.

Beyond experience, we are looking for a reliable and collaborative professional who can take ownership of tender submissions, coordinate effectively with multiple stakeholders and transform complex requirements into clear, compliant and compelling proposals.

Key Responsibilities

• Manage the full tender lifecycle, from the receipt and review of RFP and tender documents through proposal preparation, submission, clarifications and support until contract award.
• Review, interpret, and analyse tender requirements, ensuring full compliance with administrative, financial and technical criteria.
• Coordinate and consolidate input from internal departments, including technical, financial, legal and quality.
• Liaise effectively with external partners, joint venture members, and subcontractors to collect and incorporate technical and commercial inputs.
• Prepare and compile the administrative documentation, declarations, forms and supporting evidence required for tender submissions.
• Contribute to the drafting and development of technical proposals, methodologies, work plans, project references and CVs experts.
• Monitor deadlines, submission requirements, and clarification processes to ensure timely and compliant tender delivery.
• Maintain and regularly update the company’s tender documentation archive, credentials database and knowledge library.
• Prepare professional presentations and high-quality materials in support of tendering and business development activities

Qualifications

• University Degree in Engineering; a Master’s degree will be considered an asset.
• Minimum 3 years of professional experience in tenders/proposals preparation within an engineering or consulting environment.
• Strong knowledge and hands-on experience with Greek public procurement legislation (N. 4412/2016) and public procurement platforms (ESIDIS / ESHDHS).
• Excellent command of Microsoft Word, Excel, and PowerPoint.
• Fluency in Greek and English (written and oral).
• Strong analytical capabilities and exceptional attention to detail.
• Excellent organizational and time-management skills, with proven ability to meet strict deadlines and manage multiple tenders simultaneously.
• Strong presentation skills with experience in preparing and delivering compelling client presentations.
• Strong communication skills and ability to work both independently and as part of a team.
• Proactive mindset, problem-solving attitude, and commitment to high-quality deliverables.

Benefits

• Competitive salary.
• Chance to work in one of the country's leading companies in engineering & management sector.
• Opportunity for professional growth.
• Working in a collaborative environment on exceptional team projects.

Please note that for transparency and equity reasons, only those applications made online via our site will be assessed. After the screening of all the CVs received, we will only contact the candidates who meet the requirements of the job to arrange an interview. All applications are considered strictly confidential.