Office Coordinator for Eastern European Countries (EEC) – (Athens, Hybrid)

Are you a highly organized Office Coordinator with strong administrative, communication and multitasking skills? Do you enjoy working in a dynamic, international environment where your coordination, attention to detail and solution-oriented mindset support the effectiveness of a regional team? Great news! On behalf of a leading global biotechnology company focused on rare diseases and genetically defined conditions, we are seeking an Office Coordinator, for the region of Eastern European Countries (EEC).

The position is based in Athens and is a hybrid role.

As an Office Coordinator, your main responsibilities include:

• organize and coordinate high-quality administrative office work and procedures to ensure operational effectiveness and efficiency for the EEC team
• manage day-to-day office coordination activities and support smooth office operations
• coordinate vendor support management and liaise with external partners when required
• coordinate travel bookings and related logistics for EEC team members utilize SAP for various administrative functions
• communicate, cooperate closely and provide administrative support to the sales force for the organization of events and meetings
• prepare sponsoring, speaker, consultant and participant contracts
• coordinate contract development between external parties and internal compliance and legal departments
• ensure the timely implementation of approval processes for event-related materials, such as flyers, speaker presentations and invitations
• document compliance requirements and related costs
• support the organization of area team meetings when needed
• monitor operating expenses (OPEX) to support financial discipline and informed decision-making

The Office Coordinator, Eastern European Countries should have:

• bachelor’s degree in Business Administration, Economics or a related field
• at least 5 years of professional experience in office assistance, team assistance or a similar administrative coordination role •
• excellent written and spoken communication skills in both Greek and English
• very good self-organization skills and the ability to multitask effectively
• high learning ability, flexibility and adaptability
• strong solution-oriented mindset
• high-level teamwork and collaboration skills
• confident handling of MS Office applications
• experience in event management will be considered an advantage
• tech-savvy mindset (SAP, Viva knowledge will be considered a plus)

The company offers:

• competitive annual gross salary range of 35.000 - €50,000
• annual bonus and stock-based long-term incentives
• private health and life insurance
• permanent employment contract
• training and career development opportunities
• multicultural and modern working environment

If you believe your profile could be a good match for this Office Coordinator, role, apply online now!

Please note that for transparency and equity reasons, only applications submitted online via this platform will be assessed. After the screening of all CVs received, we will only contact the candidates who meet the requirements of the role in order to arrange an interview. All applications are considered strictly confidential.

Our client is an equal opportunity employer. All qualified applicants will receive consideration for employment without discrimination based on race, colour, national or ethnic origin, religion or belief, gender, gender identity or characteristics, sexual orientation, age, disability, chronic condition, marital or family status, or any other characteristic protected by applicable law.