Administrative Assistant

Who we are:

Frigoglass is a leading global provider of commercial cooling solutions for the beverage industry, with three decades of experience delivering energy-efficient innovations that showcase and enhance our customers’ brands.

Operating across three continents and employing more than 3,000 people, we bring together diverse cultures, experiences, and perspectives in a truly international environment. Our people are at the heart of our success.

We are committed to equal opportunities, competitive rewards, and a workplace built on integrity and a strong Code of Ethics. At Frigoglass, you’ll find a modern and collaborative environment that supports continuous learning, personal growth, and career development.

Join us and be part of a team that turns ideas into impactful solutions!

About the Role:

• You will be responsible for providing daily administrative support to selected Executive Committee members, ensuring smooth and efficient operations by streamlining processes, managing communications and enhancing overall effectiveness.

As an Assistant you will:

• Support the management of the daily agenda of the Executive Committee team members, assisting with scheduling and prioritization.
• Coordinate meetings, appointments, and conference calls, ensuring logistical arrangements are in place.
• Assist with travel arrangements (including itineraries, accommodation, and documentation) and travel expenses.
• Prepare meeting materials, agendas, and basic presentations, and support follow up actions.
• Handle expense reports and support the tracking of expenses and maintenance of financial documentation.
• Manage incoming and outgoing correspondence.
• Maintain organized filing systems (electronic and hard copy).
• Provide ad hoc administrative support to managers and team members.
• Support and manage the creation and follow-up of the function’s purchase orders, ensuring timely processing, accurate documentation, and coordination with vendors and internal stakeholders.
• Deliver professional and courteous reception services to employees, visitors, and callers, including operating the telephone switchboard, and covering reception responsibilities in the absence of the designated receptionist.

What you’ll bring - Required Experience & Skills:

• Bachelor’s degree or equivalent experience in administration, business, or related field.
• 2-4 years of experience in administrative or office support roles, preferably supporting senior management or executives.
• Strong organizational skills with keen attention to detail.
• Excellent written and verbal communication skills in English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with collaboration tools (e.g., Teams, Zoom).
• Attention to Detail – Ensures accuracy and completeness in all tasks and documents.
• Organization and Time Management – Manages multiple tasks efficiently and meets deadlines.
• Communication – Communicates clearly and professionally, both written and verbal.
• Discretion and Confidentiality – Handles sensitive information with integrity.
• Proactivity – Anticipates needs and takes initiative to support the team.
• Teamwork and Collaboration – Works effectively with colleagues and senior executives.

What is in it for you – What we offer:

• Competitive salary & benefits
• Growth and development opportunities
• Hybrid/remote work options
• A dynamic and collaborative work culture

How to Apply:

• All applicants will be acknowledged and treated in the strictest confidence.
• We are an equal opportunity employer committed to fostering a diverse and inclusive workplace. We welcome applications from individuals of all backgrounds, regardless of race, gender, disability, religion, sexual orientation, or age.

Recruitment Privacy Notice:

Regarding the data you share with us, you may find and read our recruitment privacy notice https://www.frigoglass.com/privacy-terms/.