The Rooster Antiparos is a mindful retreat nestled between the raw natural beauty of
Antiparos Island. Our mission is to offer guests soulful hospitality, holistic
well-being, and elevated experiences rooted in simplicity and authenticity. The
Rooster to its core and all extensions is more than a destination — it's a way
of life.
Position Overview
We are looking for a proactive, highly
organized, and creative Event Sales & Planning Executive to lead the
planning procedures, coordinate all departments and supervise the function of
all private and on-property events at The Rooster. This includes a wide range
of culinary experiences, brand collaborations, guests’ and cultural
happenings.
The ideal candidate is passionate about
hospitality, has exceptional interpersonal skills, and thrives in an
environment where attention to detail and guest experience are
paramount. This role requires a self-motivated, proactive professional
who can create and structure the Events function from scratch, including
the back-office development to ensure seamless coordination across all phases of each event.
Key Responsibilities
- Departmental Development & Documentation: Build and structure the Events function from the ground up, including
creating official front- and back-office documentation, SOPs, fact sheets,
company archive, and clientele portfolio. Restructure workflows and back-office
processes to ensure smooth collaboration with all departments. Act as a builder-manager,
you will get advised and shadowing from key colleagues where needed, to develop
materials that empower the role, enhance departmental quality, and enable
future growth. Be open to training, consulting, and implementing best practices
to continuously elevate the Events function.
- End-to-End Event Management: Oversee the planning, coordination, and execution of events from concept to completion. Handle all incoming requests via email, register reservations to the pms, create offers, confirmations and contracts and update back-office documentations and tools for a smooth workflow and departmental information synchronization.
- Budget & Reporting: Develop event budgets, manage cost control as per guidelines, and provide post-event reports and insights.
- Client Relations: Act
as the main point of contact for guests and collaborators — ensuring their vision aligns with The Rooster’s ethos and aesthetic.
- Vendor Coordination:
Liaise with local and international suppliers, including florists, decorators, AV techs, entertainers, photographers, etc.
- On-Site Execution: Supervise event setup, schedule, and staff on the ground to ensure seamless delivery.
- Collaboration: Work closely with the head people of
Sales & Reservations, Culinary, Food & Beverage, Front Office, Wellness,
Housekeeping & Legalities and all the team members, to integrate
the Rooster experiences authentically into events.
- Events Sales Strategies & Revenue Targets: Develop an annual plan for the events segment; design and adjust sales strategies to achieve revenue targets & budget goals to ensure profitability; Participates in the negotiations of the terms and conditions of the events contracts; Respond to incoming event enquires and following up on progress of the leads.
- Brand Alignment: Ensure all events reflect The Rooster's brand values, sustainability practices, and visual identity.
- Marketing Support: Collaborate with the marketing team on event promotion, social media
coverage, and content capture when relevant.
Requirements
- Experience as an Events Manager or similar role in boutique hotels.
Guests’ Relations Managers with comparable experience may also be considered.
- Operation experience in other roles in 5-star
conceptual boutique hotels will be considered as a plus
- Fluent in English and Greek
- Strong organizational and project management skills with the ability to
multitask under pressure (calendars, doc archive, doc code entitling, excel
files, pdf & task management tools, BEO, inquiries status monitoring,
google sheets, teams)
- Excellent communication and negotiation abilities
- Creative mindset with an eye for aesthetics, design, and experiential
storytelling — from email correspondence to final delivery of the event
- Understanding of Antiparos Island culture and community values is a
strong advantage
- Proficient in computer skills and hotel management systems such as Opera
PMS
- Driving licence is required
Skills
- Able to work cross-departmentally and
organize, distribute, and manage information with a systemic approach to the
organization required.
- Open-minded to new processes and changes,
committed to continuous improvement and process perfection
- Capable of gathering and processing large
volumes of information and taking immediate, active responsibility as an
executive
- Productive and effective communication, able
to anticipate mistakes and potential issues
- A good listener with clients and able to
guide them toward the company’s recommended solution on a case-by-case basis
- Calm in interpersonal relationships and
skilled at handling high-pressure situations to achieve positive outcomes
- Takes ownership and demonstrates a strong
sense of responsibility toward clients, the company, and the team
- Honest and ethical
- Dedicated to personal and professional growth within a team
- Committed to deepening expertise in the field
- Values advisory input and constructive feedback
- Possesses critical thinking skills
Benefits
- Collaborative, mindful, and inspiring work environment
- Competitive compensation package with performance-based incentives
- 12-month contract: winter in Athens, summer on Antiparos
- On-site accommodation and meals on Antiparos
- Opportunities for personal and professional growth, with
- The chance to be part of a globally recognized
hospitality concept in a unique setting