ManpowerGroup Greece, on behalf of its client, an independent physical supplier in bunkering for marine fuels with a continuous presence of over half a century, is seeking to recruit an Executive Personal Assistant, based in Piraeus, Athens.
Main Responsibilities:
Business Accountabilities
- Coordinates and manages the executive's calendar, including scheduling and arranging meetings, appointments, and conferences
- Manages the executive's email inbox and handles phone calls and inquiries
- Prepares meeting materials, including agendas, presentations, and relevant documents
- Coordinates and arrange all travel logistics, including flights, accommodations, transportation, and visas
- Organizes and maintains both physical and electronic filing systems for documents, records, and confidential information
- Builds and maintains positive relationships with clients, partners, suppliers, and other stakeholders
- Handles general administrative tasks, such as expense tracking, invoice processing, and supply management
Non-Business Accountabilities
- Coordinates and manages the executive’s personal calendar, including scheduling appointments, events, and personal commitments
- Arranges travel accommodations, transportation, and itineraries for personal trips or vacations
- Oversees household operations and manages domestic staff, if applicable
- Organizes and maintains household inventories, supplies, and equipment
- Arranges medical appointments and coordinates fitness activities
- Assists in planning and coordinating personal events, gatherings, and social engagements
- Maintains strict confidentiality regarding personal matters, sensitive information, and private conversations
Candidate Profile:
- At least 5 years of working experience as a Personal Assistant or in a similar role
- Bachelor's degree
- Excellent command of English language (written and spoken)
- Advanced knowledge of Outlook and MS Office programs
- Private vehicle owner
- Excellent interpersonal and communication skills and ability to integrate into all levels of the organization
- Excellent organizational and time management skills
- Flexibility to adapt to changing priorities and work outside regular business hours, if necessary
- Ability to handle confidential information with discretion
- High level of professionalism in all aspects
Remuneration Package:
- Competitive gross monthly salary
- Company laptop, mobile
- Private health insurance
- Unique opportunity for personal growth in a demanding role