Studio Administrator & Bookkeeping Manager
Castinggg — Cast Acrylic Resin Fabrication Studio
Location:
Primary: Piraeus, Athens (workshop)
Secondary: Central Athens (design office, 1–2 days/week)
Type: Full-time
Schedule: On-site, 09:00-17:00 & 10:00-18:00
About Castinggg
Castinggg is a fabrication studio specializing in cast acrylic resin works for contemporary art and design. We collaborate with artists, galleries, and designers to produce sculptural and functional objects through precise, hands-on making. We are a small, growing team that values clarity, care, and craft—both in our work and in how the studio operates.
About LOT / OoCI
LOT Office for Architecture and Objects of Common Interest are sibling studios working on architectural projects, installations, and spatial projects. They collaborate closely, combining architectural structure with material and design research.
Role Overview
We are seeking a Studio Administrator & Bookkeeping Manager to oversee the day-to-day operational and administrative functions of the studio. This is a full-time, on-site role based primarily at our Piraeus workshop, with 1–2 days per week working from our design office in central Athens.
The role combines operations management, bookkeeping, basic HR administration, inventory coordination, and facility oversight. Training in QuickBooks will be provided.
Key Responsibilities
Finance & Bookkeeping
Maintain day-to-day bookkeeping (training in QuickBooks provided)
Manage invoices, delivery notes, expenses, payments (vendors & payroll)
Prepare and organize financial information for our external accountant
Support monthly and annual financial reporting
Studio Operations & Inventory
In collaboration with the team : track and manage material inventory (resins, pigments, molds, consumables)
Coordinate with suppliers and service vendors
Maintain clear records of materials, orders, and deliveries
HR & Administration (Basic)
Ensure all employees have required safety forms
Maintain employee files and records
Support onboarding and offboarding processes
Track basic scheduling and payroll-related updates
Space & Facility Oversight
Oversee studio maintenance, cleaning, and organization at both locations
Coordinate with cleaners, technicians, and maintenance providers
Ensure the workshop and office operate safely, efficiently, and to a high standard