About Us
House of Shila is a growing hospitality and real estate group based in Athens, managing a portfolio of boutique hotels, short-term rental properties, and active development projects. We are a small, fast-moving team where initiative, reliability, and attention to detail make a real difference.
We are looking for an organised and proactive Administrative Assistant to join our team and provide structured, reliable support across our operations.
The Role
This is a full-time, office-based position in Thiseio, Athens, reporting directly to the Operations & Projects Manager. You will be the administrative backbone of the team—keeping things organised, well-documented, and running smoothly across multiple business areas simultaneously.
Key Responsibilities
- General office administration and day-to-day operational support
- Calendar management, meeting scheduling and travel arrangements
- Administrative support to the Operations & Projects Manager across all operational and project-related activities
- Executive support to the CEO, including confidential administrative matters requiring the utmost discretion
- Billing and utility tracking (electricity, water, internet, telephone) across all company entities
- Filing and organisation of contracts, invoices and company records
- Maintaining company records across Asana, Google Workspace and other internal systems
- Supporting the implementation, maintenance and documentation of Standard Operating Procedures (SOPs) and operational processes
- Manage office facilities and administrative resources
- Coordination with suppliers and service providers
- Coordinate procurement requests, obtain supplier quotations, prepare purchase documentation, and follow up on purchases and deliveries through to completion
- Prepare employment documentation and maintain employee records
- Coordinate employee onboarding and offboarding processes
- Support recruitment administration throughout the hiring process
- Coordination with external IT providers for office equipment and user requests
- Maintaining and updating trackers, spreadsheets and internal reports
- Supporting active projects with administrative coordination as needed
What We Are Looking For
- Previous experience in an Administrative Assistant, Office Administrator, or similar role
- Fluent in both Greek and English—written and spoken—this is a strict requirement, as the majority of internal and external communications are conducted in English
- Proficient in Microsoft Office (Word, Excel, Outlook); familiarity with Google Workspace and Asana is considered an advantage
- Exceptionally organised, with strong attention to detail
- Able to manage multiple priorities and shifting deadlines without losing composure
- Highly discreet and professional by nature—comfortable handling sensitive and confidential information with complete reliability
- Proactive and self-managed—someone who anticipates needs rather than waiting to be directed
- Strong organisational and process-oriented mindset, with the ability to improve and maintain administrative systems
- A natural team player who communicates clearly and works comfortably across departments
- Comfortable in a fast-paced, entrepreneurial environment where no two days are identical
What We Offer
- A permanent, full-time position in a dynamic and growing company
- A central Athens office location in Thiseio
- Direct exposure to a broad range of business functions—hospitality, real estate, procurement, HR, operations and project management
- A collaborative team environment where your contribution is visible and valued