Administrative Assistant

Are you looking to join a dynamic team as an Administrative Assistant in the pharmaceutical industry? Are you a motivated Administrative Assistant supporting marketing/commercial department for the past 1-2 years? If you're a passionate professional and eager to continue making a difference in the pharmaceutical industry, on a fixed term contract we want to hear from you! Apply now to embark on a rewarding career journey!!

As an Administrative Assistant your responsibilities will be:

• Participating in the organization and co-ordination of conferences, sponsorships, advisory boards, medical education events and activities, symposia, and internal meetings.
• Veeva event management administration and support to business owners. Supports and coordinates all relevant events in the Veeva event management system.
• Handling purchase orders and invoices and ensures optimal cost follow up of Operational Expenses.
• Communication with various internal and external stakeholders incl. 3rd parties for processing of event logistics, documents, contracts, or other requirements, e.g., signatures, tracking & reconciliation, payments, and archiving of contracts in Apttus.
• Supporting marketing projects and materials, interactions with agencies, circulate and process materials in approval system.
• May assisting or lead cross functional projects.
• May supporting Business Unit Director with team meetings organization, lunches and similar.
• Position may include routine activities, such as word processing, answering calls, creating power point presentations, assembling reports.
• May acting as back-up for another marketing specialist or other admin role, during absences.
• Onboarding of new employees in cross functional team for systems and processes incl onboarding schedule.

If this sounds like you, we want to hear from you today!

Here's how to apply:



Apply online by clicking the Apply button

Upload your CV

For further info please send to ivousolinou@randstad.gr



Please note that for transparency and equity reasons, only those applications made online via our site will be assessed. After the screening of all the CVs received, we will only contact the candidates who meet the requirements of the job to arrange an interview. ​ All applications are considered strictly confidential.



Ioanna Vousolinou



+30 694 4030941

The qualifications for this Administrative Assistant position are:

• University degree.
• 1-2 years of relevant experience within Pharma. Pharma industry experience is highly preferrable to understand the complexities of the respective Greek industry rules and regulations.
• General knowledge of industry practices, techniques and standards is required.
• General application of marketing concepts and principles.
• Good interpersonal and communication skills in Greek and English (verbal & written).
• Strong administrative skills, detail orientation, and project coordination ability.
• Excellent skills in MS Office and overall fluency with IT systems.

For the Administrative Assistant role the company offers:

• competitive remuneration package
• professional networking opportunities