Sales Support Assistant

We are one of the most innovative companies in the field of specialty raw materials, distributing exclusively leading global manufacturers of ingredients, produced and addressed to the Industries of Food, Cosmetics, Pharmaceuticals, Food Supplements, Detergents & Winery.

We are actively looking to enrich our team (based in Pefki, Attica) with a dedicated Sales Support Assistant.

Key Responsibilities:

• Manage sample stock by checking and requesting samples from suppliers. 
• Collect and organize samples from the sample bank, ensuring stock per project. 
• Prepare sample labels based on destination country specifications. 
• Coordinate with suppliers to request essential safety and product documentation (MSDS, PDS, IFRA, Allergens). 
• Transfer samples into vials, label them appropriately, and prepare them for shipping, ensuring safe packaging. 
• Handle sample requests received via email, update tracking spreadsheets, and prepare samples for dispatch according to international regulations. 
• Create and manage proforma invoices for sample shipments, including document preparation, editing, and approval processes. Organize and archive all related documentation and correspondence for compliance and record-keeping. 
• Coordinate with courier services for sample shipments, including generating shipment labels and handling export documentation for both EU and non-EU countries. 
• Maintain accurate records of sample requests, shipments, and documentation to ensure smooth international logistics operations.
  

Requirements:

• Proven experience in administrative support, logistics, or similar roles would be considered as an asset. 
• Excellent organizational skills with a strong attention to detail. 
• Proficiency in MS Office (Excel, Word) and familiarity with document management tools. 
• Ability to handle multiple tasks simultaneously and prioritize effectively. 
• Very good communication skills in English 
• Basic knowledge of regulatory documentation (MSDS, PDS, IFRA standards, allergens) is a plus. 
• Team player with a proactive attitude and problem-solving skills. 

Ready to apply? If you are organized, detail-oriented, and eager to support our international sales operations, we want to hear from you!