Executive Assistant to CEO

ICAP Executive Search & Selection is one of the premium consultancies and part of ICAP People & Employment Solutions, the largest HR Services Provider in Greece and Cyprus. With more than 50 years of experience, we specialize in assessing and recruiting Senior to Middle Level Executives across all sectors.

ICAP Executive Search & Selection, on behalf of our client, a leading company in the healthcare sector, we are seeking an experienced Executive Assistant to support the CEO. 

Executive Assistant to CEO (6156/EA/ESS/GR)

Role Overview:

We are seeking an experienced Executive Assistant to provide high-level support to the CEO on behalf of our client, a well-established organization operating in the healthcare sector.

The ideal candidate will be highly organized, detail-oriented and possess exceptional communication and interpersonal skills. This role requires a proactive individual capable of managing a wide range of administrative tasks with efficiency, discretion and a high level of confidentiality.

Main Responsibilities:

• Provide comprehensive and integrated secretarial and administrative support.
• Manage and maintain the CEO’s agenda and calendar, coordinating appointments, meetings and priorities effectively.
• Coordinate domestic and international travel arrangements, including itineraries, bookings and logistics.
• Serve as the primary point of contact between the CEO and internal/external stakeholders, ensuring timely and professional communication.
• Screen and manage incoming communications, including phone calls and correspondence, prioritizing matters requiring the CEO’s attention.
• Facilitate effective internal communication across departments to support alignment with the CEO’s priorities and initiatives.
• Handle sensitive information and maintain confidentiality on all business and personal matters.
• Provide personal assistance to the CEO, including managing personal appointments, errands and other tasks as needed.

Requirements:

• Minimum of 5 years of experience as an Executive/Personal Assistant at a C-level Executive.
• Strong organizational and multitasking skills with the ability to prioritize tasks efficiently.
• Proficient in English, both verbal and written.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Excellent verbal and written communication skills, with the ability to interact professionally with all levels of staff and external partners/audiences.
• High level of discretion and confidentiality in handling sensitive information.
• Positive attitude, proactive mindset and ability to work both independently and as part of a team.