Executive Assistant

On behalf of our partner, a multinational Energy, Shipping & IT company, we are looking for an Executive Assistant with primary responsibility to provide secretarial and administrative support to the Chief Executive. The Executive Assistant will assist with all correspondence, set up meetings and travel arrangements. The work is of a highly confidential nature.

This role is reporting directly to the Chief Executive.

MAIN RESPONSIBILITIES

The eligible candidate will be responsible for the following:
• Process of incoming/outgoing mail
• Keeping the Chief Executive’s agenda
• Travel Arrangements
• Responsible for taking minutes
• Organization and coordination of meetings/ events
• Composing business letters/documents/reports 
• Office organization, documents sorting-out and archiving

• Approved Secretarial Training; A Bachelor’s Degree will be highly appreciated 
• Fluent communication in English both written and verbal 
• Communication in French language is desirable
• Thorough competency in the use of computer software packages (MS Office, Outlook, etc.) 
• Experience in organizations relevant to Shipping & IT will be considered an asset 
• Working Experience gained abroad will be highly appreciated

COMPETENCES & SKILLS

• Excellent organizational skills with the ability to create and meet timelines cognizant of the business needs and constraints 
• Dynamic and flexible personality
• Loyalty, professionalism, efficiency

• A competitive remuneration package 
• A multinational working environment