HR Administrator, ICAP Outsourcing Solutions

If you’re a person who enjoys structure, organization, and making things run smoothly, this might be your next role.

At ICAP Outsourcing Solutions, we know that great results come from great people.

We’re looking for an HR Administrator who combines reliability, curiosity, and attention to detail — someone who takes pride in supporting employees and clients with professionalism and care.

This is a role where accuracy meets empathy: you’ll help keep our HR processes running seamlessly while being a trusted point of contact for everyday HR matters.

Qualifications

We’d love to hear from you if you bring the following — and we’re equally happy to help you grow into the rest:

· Previous experience as an HR Administrator, HR Assistant, or in a similar administrative role would be welcome, but it’s not required

· Bachelor’s degree in human resources, Business Administration, Economics, or a related field is appreciated but not mandatory

· Strong communication skills — both written and verbal

· Good working knowledge of MS Office and general PC literacy

· Familiarity with Greek labor legislation and the ERGANI platform will be considered a plus, but it’s not a prerequisite — we’ll support you in learning what you need to succeed

· Strong organizational skills and the ability to manage multiple priorities with accuracy

· Fluency in English (written and spoken)

Key Responsibilities

· Prepare HR documents such as employment contracts and support updates in ERGANI (new hires, terminations, schedule changes, overtime, etc.)

· Organize and maintain personnel files, ensuring accuracy and confidentiality

· Keep internal databases up to date (sick leaves, maternity leaves, absences, etc.)

· Respond to employee inquiries with professionalism and a service-oriented mindset

· Provide timely and accurate support to both internal teams and clients

· Collaborate closely with the payroll team, sharing all relevant employee data efficiently

What We Offer

· A competitive compensation package, aligned with your skills, experience, and the value you bring to the role

· Real opportunities for growth and development within a leading services organization with ambitious plans

· A supportive, people-focused culture where collaboration, integrity, and continuous learning are part of everyday work

All applications will be handled with absolute confidentiality.