Personal Assistant to the CEO

Human Factor is seeking, on behalf of a client, in the food manufacturing industry, a Personal Assistant to the CEO. The selected professional will provide high-level administrative, operational, and strategic support to the CEO, ensuring the efficient functioning of the executive office in a fast-paced and highly regulated production environment. The role requires exceptional organization, discretion, and the ability to anticipate needs while coordinating cross-departmental initiatives.

Key Requirements

Provide comprehensive administrative and operational support to the CEO, ensuring timely management of priorities, meetings, and executive commitments

Maintain an organized and proactive executive schedule, including meeting coordination, travel arrangements, and preparation of briefing materials

Serve as the primary communication bridge between the CEO and internal departments, ensuring alignment and clarity

Track progress on strategic projects and operational goals, providing updates, insights, and risk assessments to the CEO

Prepare, review, and format high-level reports, presentations, dashboards, and documentation related to performance metrics, regulatory compliance, and customer requirements

Ensure confidentiality and represent the executive office with the highest degree of professionalism

Identify workflow inefficiencies and support continuous improvement initiatives across departments

Bachelor’s degree in Business Administration, Management, Communications, or a related field

3–5 years of experience in an executive assistant, personal assistant, or senior administrative support roles

Excellent command of English (written and spoken)

Proficiency in Microsoft Office Suite, calendar/email management tools, and professional document preparation

Familiarity with project management tools (e.g., Monday.com)

Prior experience supporting C-level executives in a fast-paced environment

Strong background in managing complex schedules, high-volume communication, and confidential information

Strong interpersonal and soft skills, including professionalism, flexibility, and attention to detail

Experience in the food manufacturing, FMCG, or regulated production sectors is preferred

Experience preparing executive-level reports, KPIs, dashboards, or performance summaries is an asset

Knowledge of ERP systems is a plus