Administrative Assistant

ICAP Executive Search & Selection is one of the premium consultancies and part of ICAP People & Employment Solutions, the largest HR Services Provider in Greece and Cyprus. With more than 50 years of experience, we specialize in assessing and recruiting Senior to Middle Level Executives across all sectors.

ICAP Executive Search & Selection on behalf of its client , a global shipping company is seeking for an:

Administrative Assistant (Ref. code 6182/AA/ESS/GR)

The Administrative Assistant will ensure that all secretarial and administrative duties are carried out to the standards required by the company.

Responsibilities:

• Provide high-level, accurate & reliable administrative support and assistance.
• Database management and maintaining records as necessary.
• Coordinate arrangements, meetings and / or conferences as required.
• Perform clerical and administrative tasks including drafting letters, memos, reports, presentations and other documents as required.
• Arranges travel and accommodations as necessary.
• Responsible for the proper housekeeping of the office, the supply and purchasing all the materials necessary for the office.
• Responsible for the collection and distribution of all the invoices to the various departments and for distribution of the incoming documents to various departments depending on the subject.
• Liaising with internal departments and communicating as applicable.
• Perform additional related duties as may be assigned.

• Bachelor degree in Shipping, Maritime Economics or related field preferred.
• Fluency in English (both verbally and in written).
• Minimum three years of related experience required.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with an ability to meet deadlines.
• Extensive knowledge of office administration, clerical procedures, report writing and recordkeeping systems.
• Advanced computer skills and excellent use of MS Office or similar software with the ability to learn new or updated software as necessary.