Executive Secretary

MSC is a privately owned global shipping company founded in 1970 by Gianluigi Aponte. As one of the world’s leading container shipping lines with headquarters in Geneva, Switzerland, MSC operates in over 675 offices across more than 155 countries worldwide with over 200,000 MSC Group employees. With access to an integrated network of road, rail and sea transport resources which stretches across the globe, the company prides itself on delivering global service with local knowledge.

The Local Office, Mediterranean Shipping Company Greece S.A. in Piraeus, is looking to recruit a dynamic Executive Secretary to join the Team.

About the Role

The job purpose of the Executive Secretary is to handle the incoming calls, e-mails and documents from customers, colleagues, and collaborators. Record and send, through post office, invoices and receipts of our customers. Also, create and send a detailed schedule for vessels to our customers and freight forwarders.

Key Responsibilities

• Ensure the immediate and correct distribution of incoming calls
• Record and distribute incoming documents
• Sort and share incoming e-mails
• Register, create cover letters, post invoices to customers
• Sent check receipts throw email to customers
• Send corporate documents and packages through post or courier services
• Organize the distribution of the companies’ gifts
• Act as a receptionist welcoming visitors, escorting them to meeting rooms etc.
• Type and prepare usual reports
• Welcoming and directing guests and customers

Requirements (Must-haves)

• Bachelor’s Degree in Business Administration, Secretarial Studies, or a related field.
• Proven experience (2-3+ years) as a Secretary or Personal Assistant .
• Native or near-native fluency in English (both written and verbal).
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Exceptional organizational and multitasking skills with a sharp eye for detail.
• Strong interpersonal and communication skills.
• Ability to work under pressure and meet tight deadlines.
• Preferred Qualifications (Nice-to-haves)
• Knowledge of a second foreign language (e.g., French, German, or Spanish).
• Experience with ERP systems or advanced Project Management tools.
• Previous experience in a multinational corporate environment.

Benefits & Working Conditions

• Competitive salary package reflective of experience and skills.
• A modern, high-end working environment in a central location.
• Opportunities for professional growth and continuous training.