Arkas Hellas is looking for a highly organized and service-oriented Administrative Assistant & Receptionist to join our team in Thessaloniki. This is a dual-role position combining front-office reception duties with administrative and corporate support responsibilities, ideal for a professional who enjoys interacting with people while ensuring the smooth day-to-day operation of the office.
Key Responsibilities
Reception & Front Office Management
- Welcome visitors, clients, partners, and suppliers in a professional and friendly manner
- Manage incoming calls, emails, courier deliveries, and correspondence
- Announce visitor arrivals and direct them to the appropriate departments
- Maintain a clean, organized, and professional reception area
- Provide excellent customer service and support to employees and visitors
Administrative & Office Support
- Support daily administrative and office coordination activities
- Manage office supplies, stationery, and inventory
- Liaise with vendors, suppliers, technicians, and service providers
- Coordinate facility-related matters and ensure smooth office operations
- Assist in organizing meetings, business events, conferences, and internal activities
- Maintain records, files, and company documentation
Corporate Communication & Marketing Support
- Assist in maintaining and updating company platforms (intranet, portals, and internal communication channels)
- Support internal and external communication initiatives
- Coordinate with external partners, PR agencies, consultants, and service providers
- Assist with marketing and promotional materials, including brochures, corporate gifts, presentations, banners, and company profiles
- Monitor social media channels and support the dissemination of newsletters, surveys, press releases, and corporate communications
- Contribute to initiatives that enhance the company’s image, brand awareness, and customer experience