Executive Secretary

Optimal HR Group, on behalf of its client, a leading engineering contracting company, is looking for an Executive Secretary.
The ES is responsible for providing secretarial support across the organization and delivering daily administrative duties.

Responsibilities:

• Acting as the point of contact between the Top Management and internal/external partners
• Managing daily calendar, making travel arrangements and scheduling meetings based on all partners' itineraries
• Contacting public services
• Regularly updating the CRM System
• Maintaining the general office filing system
• Ordering front office supplies and keeping inventory of stock
• Handling and prioritizing all outgoing or incoming correspondence (e-mail/letters)
• Answering, screening and forwarding incoming phone calls
• Producing reports, presentations and briefs
• Greeting and welcoming guests in a warm and friendly manner as soon as they arrive at the office

Requirements:

• Bachelor’s degree in business administration or relative field
• At least 2-3 years of professional experience in a similar position
• Proficiency in MS Office
• Excellent command of the Greek and English language (both oral and written)
• Knowledge of digital marketing & social media management is considered as an asset

Core Competences:

• Excellent communication skills
• Adaptability to changing conditions, work priorities and organizational needs
• Strong organizational skills and ability to handle multiple tasks in parallel
• Time management skills
• Able to work effectively under pressure
• High ethical standards
• Integrity and confidentiality

Benefits:

• Competitive remuneration package
• Career prospects within a stimulating and growing working environment