Are you a highly motivated, detail-oriented professional with a proven track record of supporting senior leadership?
A prestigious global leader in the Marine Insurance and Shipping Services sector is seeking a dedicated Executive Assistant to join its dynamic Executive Office.
In this critical Executive Assistant role, you will be instrumental in ensuring the seamless operation of the management team, providing confidential, high-level administrative and strategic support in a fast-paced international environment.
The successful Executive Assistant will be a pivotal member of the Executive Office, with responsibilities including:
- Acting as a trusted partner and gatekeeper to Senior Leadership, managing complex calendars, travel plans, and high-level correspondence.
- Organizing and coordinating Executive-level meetings, including agenda preparation, minute-taking, and ensuring timely follow-up actions.
- Conducting research and compiling detailed reports, presentations, and briefings to support strategic decision-making within the Marine Insurance sector.
- Handling sensitive and confidential information related to corporate strategy and client matters with the utmost discretion and professionalism.
- Assisting in the drafting and preparation of executive communications, including internal memos and external presentations.
- Liaising with key internal and external stakeholders, including international partners and clients, to ensure clear and effective communication.
- Anticipating and proactively managing the daily needs and priorities of the Executive Team, enabling them to focus on core strategic goals.
- Supporting cross-functional initiatives and special projects across various departments in collaboration with internal teams.
- Coordinating and managing corporate events and internal functions on behalf of the Executive Office.
- Organizing detailed international travel arrangements and occasionally accompanying members of the Senior Leadership team on business trips.