Office Secretary (Λεμεσός)

Job Description

An Office Secretary maintains the smooth running of an office through a variety of administrative and clerical duties. She handles office schedules, coordinate meetings and visits, organize files, answer phones and perform a huge array of other essential tasks.

Responsibilities                           

• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
• Organizes work by reading and routing correspondence; collecting information; initiating telecommunications
• Maintains department schedule by maintaining calendars for department personnel; arranging meetings, conferences, teleconferences, and travel
• Completes requests by greeting customers, in person or on the telephone; answering or referring inquiries
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Provides historical reference by utilizing filing and retrieval systems.

Necessary Training & Education

• High school diploma
• Computer skills
• Verbal and writing skills necessary
• Knowledge of English language verbal and written is mandatory - a second or third language degree is also highly desirable

Necessary Experience

• Relevant experience is often more highly valued than secretarial qualifications, although excellent IT and typing skills will always be an essential requirement