Odyssea is searching for a full-time Project Manager Assistant.
The position will be based in Athens, Greece.
Project Manager Assistant responsibilities include:
As an Assistant Project Manager you'll be responsible to assist the Project Manager on all aspects of the projects. Including, assist in coordination, management, acting as a client representative on meetings, ensuring the project is delivered within the timescales, cost and quality and assist in delivery of projects in accordance with corporate governance.
Responsibilities:
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Function as an adjunct to the project manager, completing tasks as assigned
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Perform important administrative functions for the project manager, which might include updating the project schedule, taking minutes at meetings, updating databases, making phone calls to vendors and suppliers, responding to e-mails and writing progress reports to the project team
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Joining the Projects team and helping to manage a portfolio of varied projects
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Understand the scope of the project, identify the project participants, keep updated contact information and ensure that you have a reliable means of communicating at all times during the day with the project team
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Maintain detailed and confidential contact information databases
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Gather and interpret information from a variety of sources, including internet-based open source media
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Monitor humanitarian, social and other relevant developments
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Assist the Project Manager in the presentation of communication material and presentations
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Assist in organizing logistics and meetings
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Ensure team files are organized and kept up to date
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Manage call calendar and provide call support/notes
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Maintain the Fund’s paper-based central filing system
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Maintain statistics on service and workload measures
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Develop templates and toolkits to ensure timely submission of narrative and financial donor reports
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Provide logistical assistance in the planning and execution of educational workshops and meetings