Our Company is a fast-growing Real Estate Agency
& Advisory Company, located in Athens Centre, Polytechnio Region. We
provide our clients with comprehensive agency and consulting services in all
areas of commercial property (office, industrial, retail, mixed use, leisure
& hotels, land with development potential) and residential exquisite properties
& holiday homes.
We are looking for a competent
Executive Secretary to support high-ranking officials in our company. You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks. The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.
Responsibilities
- Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
- Assisting in data entry of our properties
- Attend meetings and keep minutes
- Coordinate the flow of information both internally and externally
- Organize internal and external events
- Handle incoming emails, mail and other material
- Receive and screen phone calls and redirect them when appropriate
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
- Prepare invoices or financial statements and provide assistance in bookkeeping
- Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Conduct research and prepare presentations or reports as assigned
- Maintenance company web site and social media accounts