Arivia S.A., owner of the brand Violife, member of Upfield, is the world's leading vegan cheese company and a leading proprietor of plant-based dairy free products, exporting in 60+ countries worldwide.
As an Executive Assistant, it is your duty and mission to be the extension of our CEO, clearing the path to help him focus on the critical pieces and to drive ARIVIA forward.
About the Role!
Arivia is looking for an Executive Assistant to join our growing team. You will be the backbone to the CEO. This role is a great opportunity for you to learn and evolve. You will receive mentorship, guidance and support and you will be expected to aid in the company's top priorities.
Main Responsibilities:
- Task and Time Management - Assist the CEO with daily administrative duties. Record all tasks assigned and committed to in meetings and emails, prioritize tasks to meet deadlines, consistently stay up to date and communicate priorities and urgency effectively. Provide secretarial services in Board meetings, coordinate the agenda, prepare materials and follow up on assigned action items. Maintain physical and electronic files, arrange logistics for visitors, organize conferences, manage expense reports.
- Calendar Management - Manage CEO's time with confidence and sound judgement, maintain and update schedule amid rapid changes and competing priorities and ensure all meetings / travel plans are set up for success.
- Communication - Serve as the primary point of contact between executives and internal/external clients, including global Upfield teams. Act as liaison, both internally and externally, maintaining always a sense of professionalism and collaboration and ensuring tasks are completed seamlessly.
- Prepare, organize, track and route high priority documents, reports and presentations - Review all materials for CEO's approval (e.g. contracts, agreements, purchase and payment orders) to ensure completeness, use of accurate forms, proper formatting and compliance with all policies, processes and representation authorizations.