Administration Assistant

Are you a professional, proactive and organized Administrative Assistant who sets the bar high for your company?
 Do you have proven experience as an Administrative Assistant in a multinational organization and see yourself evolving in that environment?
Are you ambitious, driven, and consider no task too big or small to make happen?

If you also thrive in a multi-cultural, international environment then this is an ideal opportunity for you. Read on!

Responsibilities:
The ideal Administrative Assistant will have the following profile:

• Providing ad hoc secretarial support to the Management
• Responsible for filing and maintaining archive, both electronic and hard copy. Retrieval of documents as requested
• Monitoring annual leave requests and maintain an annual leave chart for the department
• Responsible for the execution of a high volume of documents
• Updating calendars with all important and necessary information
• Setting up and monitoring conference calls and meetings to ensure no calendar conflicts
• Handling calls and messages for the management, preparing memos and correspondence letters
• Arranging for and monitoring courier dispatches and office supplies
• Assisting with travel arrangements of the Team in coordination with the Accounting Department
• Coordinating and assisting within large and small team meeting events
• Responsible for weekly operations report

• 3-4 years of previous experience
• Bachelor degree in Business Administration
• Fluency in English (writing, reading and speaking), proficiency holder
• Excellent knowledge in MS Office Applications
• Analytical thinking and attention to detail
• Ability to use own initiative, proactive
• Organisational skills
• Strong communication skills
• Coordination and time-management skills
• Discretion and an understanding of confidentiality issues
• Adaptive to a multicultural environment
• Multitasking  

Benefits:
To the successful Administrative Assistant, the company will provide:

• Competitive salary package
• Medical Coverage
• Mobile phone
• Great international and multicultural working environment.

Please note that for transparency and equity reasons, only those applications meet all above standards will be taken into consideration. After the screening of all the CVs received, we will only contact the candidates who meet the requirements of the job to arrange an interview. All applications are considered strictly confidential.